Leaving Residence, Building Closure and Extended Stay Requests
As stated in the "Conditions of Accepting a Room in Residence" contract, all residents must vacate their rooms within 48 hours following the date of their final examination, test, class or on campus commitment as recorded by the Registrars' Office at the end of the term. The Residence Office will be collecting this information from the Registrar's Office.
Residents requesting to stay beyond 48 hours following the date of their final examination test, class or on campus commitment must complete the Winter Closure Departure Notice form which is provided in the End of Year Move Out Memo emailed to all students in early March. Did you miss filling out the Winter Closure Departure Notice form by the deadline? Please go to the Front Desk of your complex for assistance. If you do not contact our office, you will be expected to leave 48 hours after your last exam.
All requests will be acknowledged, however, not all requests received will be granted.
Beginning on Sunday, April 3, 2022 at 11:00 pm and throughout the examination schedule, 23-hour quiet hours will be in effect. There will be a half-hour break from 5:30 pm to 6:00 pm and again from 9:30 pm to 10:00 pm for relaxed quiet hours; all other times are quiet hours. Please be considerate of your roommates and neighbours who are busy studying for exams and completing other academic assignments.
Students are reminded that overnight guests are NOT permitted in residence during the examination period.
Residents wishing to stay in residence after April 30, 2022 @ 4:00 pm (e.g. summer courses, working in North Bay for the summer) must make arrangements for summer accommodations by email through firstname.lastname@example.org, students must have emailed by April 1, 2022 to be accommodated for a residence extended stay until their summer tenancy begins.
Check Out Procedure
The check out procedure is different each year, and varies building to building. The full check out procedure will be available at the end of the year in the "End of Year" memo that is emailed to each student.
Please ensure that you replace furniture back to its original place. Click HERE for a furniture placement floor plan.
Garbage, Recycling, and Unwanted Items
Please ensure that all garbage is removed from your suite/townhouse prior to your check out. All items for recycling (e.g. cans, plastics, glass, newspapers, and cardboard) should be placed in the proper recycling containers. Items left in your room/suite will be subject to a removal fee. Please be advised that items such as electronics (e.g., televisions) and furniture are not permitted to be disposed of within the garbage bins located within residence. Residents are responsible for disposing of such items themselves.
Donation tables will be set up on the lobby of your complex. Students may donate their unwanted items to this table in the form of clothing suitable for reuse; unopened, non-perishable food items, and general housewares and school supplies. These items will be donated to local charities on your behalf. Please note electronics and furniture cannot be left on the donation table.
If you have any unwanted cleaning supplies (e.g., dish soap, glass cleaner) laundry products (e.g., laundry detergent, dryer sheets) or school supplies (e.g., pens, binders), please leave these items in the designated area in the lobby.
Local Telephone and Mail
Your local telephone service will be automatically disconnected shortly after your departure.
Please ensure that you update your Nipissing University official mailing information on Webadvisor before you leave campus. Residents who wish to have their mail forwarded to them can arrange this with the Residence Office. You will need to leave a self-addressed, stamped envelope (with sufficient postage) for any mail that you wish us to send along to you. Otherwise, all mail received after the residence officially closes will be "returned to sender."