INFORMATION FOR STUDENTS
Students are responsible for completing the student employment package and submitting it to Human Resources prior to beginning work. Completed employment forms should be sent to firstname.lastname@example.org.
The student employment package includes the following forms:
- Student Employee Information Form
- Confidentiality Agreement
- Ontario Personal Tax Credits Form TD1ON (Provincial)*
- Personal Tax Credits Form TD1 (Federal)*
- Direct Deposit Form**
*Students must submit the student employee information form for each position.
**Students must submit new Personal Tax Credit Forms for each calendar year.
***Students who have submitted their direct deposit information in the past, do not need to re-submit this information if it remains the same.
International students must provide Human Resources with a copy of their study permit prior to beginning work and they must have a valid SIN. International students cannot work more hours than permitted by Immigration and Citizenship Canada (https://www.canada.ca/en/immigration-refugees-citizenship/services/stud…).
If any of the above listed forms are not received or are incomplete, students will not receive payment.
Mandatory Training Requirements:
As per the Ontario Occupational Health and Safety Act and Accessibility for Ontarians with Disabilities Act, Nipissing University is required to provide the following mandatory training:
- Accessibility for Ontarians Disabilities Act (AODA) - Customer Service Standard Training
- Ontario Human Rights Training (AODA)
- Ministry of Labour (MOL) - Health & Safety Awareness Training
- Occupational Health & Safety Act (OHSA) - Harassment in the Workplace
- Workplace Hazardous Materials Information System (WHMIS 2015)
The following posters must be reviewed:
- Employment Standard Act Poster
- Health & Safety at Work
- Workplace Safety & Insurance Board
The following Nipissing University policies must be reviewed:
- Employment Accommodation Policy
- Health & Safety Policy Statement
- Workplace Violence & Prevention Policy
- Respectful Workplace & Learning Environments Policy
- Disconnecting From Work Policy
- Electronic Monitoring Policy
Criminal Record/Vulnerable Checks:
Criminal Record Check and/or Vulnerable Sector Screening is mandatory for student employees working with children, student athletes, or in Facilities or Residence. Current Criminal Record/Vulnerable Sector checks are required every 3 years. An Offense Declaration Form is required for each year in which a record check is not required. This documentation must be submitted to Human Resources prior to beginning work.
All student wages are paid at minimum wage, plus vacation pay with the exception of Research Assistant positions.
Hours of Work:
Students may work up to a maximum amount of 20 hours per week for all positions within the University from September to April pending prior budget approval.
Students may work up to a maximum amount of 35 hours per week for all positions within the University from May to August pending prior budget approval.
A student may hold two positions (Note taking, Proctoring and Peer Tutoring are exceptions) at the same time as long as the combined hours of work for all positions do not exceed 20 hours per week. Students are responsible for informing their supervisor if they have another position within the University.
Employment Standard Act required a one half-hour unpaid break must be taken when the shift is longer than 5 hours. Students must indicate that the break was taken on their timesheets.
Students are responsible for submitting bi-weekly timesheets electronically through WebAdvisor prior to the payroll submission deadline. Details on how to use the Web Time Entry System will be emailed to the student once Human Resources has received all required paperwork.