Operations & Strategic Communications Coordinator
Ashley Meghan Consulting Corp.
Location: North Bay, ON
Work Type: Hybrid
Position Type: Full Time
Salary/Hourly Wage: $45,500 to $54,700
Company Website: www.ashleymeghan.ca
Click here to view the job posting.
Job Description:
Operations & Administration (70%)
- Act as a primary point of contact for client coordination, including intake, follow-ups, and general inquiries
- Track active files and ensure deadlines, deliverables, and client communications are maintained
- Support preparation of client-facing materials, submissions, and correspondence
- Assist in the development of templates, internal policies and procedures as the company grows
- Maintain organized digital filing systems to ensure efficiency and consistency across projects
- Provide planning and professional support through research, background analysis, formatting, quality control, and development of standardized templates and tools
- Assist in reviewing draft materials for completeness, consistency, formatting, and alignment with company standards prior to review
- Support recruitment efforts, including helping to develop job descriptions, hiring processes, onboarding materials, and internal documentation as the team expands
- Help shape internal systems, team experience and company culture in a way that supports growth and accountability
Business Development & Strategic Communications (20%)
- Support the growth of Ashley Meghan Consulting Corp. through consistent, high-quality communications and brand presence
- Proactively identify opportunities for new work, partnerships and client engagement, by tracking leads, inquiries and potential projects to support business growth
- Assist in preparing proposals, fee estimates, and responses to client requests
- Plan, draft, and schedule social media content that reflects ongoing projects, insights, and the firm’s voice in municipal planning and governance
- Assist in writing and coordinating regular newspaper articles, public-facing content aimed at educating communities on planning processes, local government decision-making, and informed civic participation
- Identify opportunities to position the firm as a trusted voice in the industry through content, strategic outreach, speaking opportunities, conferences, trade shows and other professional events
- Coordinate industry engagement activities, including attendance at conferences and events, logistics, presentation materials and follow-up communications
- Support development of marketing materials, website updates, and client-facing content for both municipal and private-sector audiences
- Monitor trends, policy changes, and emerging issues in municipal government to inform timely and relevant communications
- Brand Presence and Business Growth:
- Support coordination of branded initiatives including vendor communication, product coordination, and light involvement in promotions and sales activities
- Assist with logistics related to merchandise, including inventory tracking, ordering and event coordination as needed
- Ensure brand-related activities align with the company’s overall voice, values and professional positioning
Other Duties as Required (10%)
- Support special projects and emerging business priorities as they arise
This role will evolve over time, and the successful candidate must be comfortable taking on new responsibilities as the business grows. Growth in responsibility and compensation will occur as the business expands.
Work Environment & Flexibility:
This role will initially be based remotely, with the expectation of working from home until a dedicated office space is established. During this period, the successful candidate will work closely with the Principal to build systems, support day-to-day operations, and help establish the foundation of the business.
It is anticipated that, once an office is secured, this role will transition to primarily in-office work, with an expectation of being present during standard business hours to support collaboration, workflow coordination, and team development.
The position is based on a 35-hour work week. Upon establishment of a physical office, the business will operate Monday through Thursday, with Fridays closed.
Required Qualifications:
- Post-secondary education in communications, business, marketing, urban planning or related field
Core Attributes:
- Highly organized with the ability to manage multiple priorities simultaneously
- Self-starter who is comfortable working independently in an evolving environment
- Strong written and verbal communication skills, with the ability to communicate clearly, professionally, and confidently across a range of audiences
- Strong judgment and ability to shift between strategic and administrative tasks
- Creative thinker with an interest in branding, communications, and civic issues
Mindset & Fit:
- Comfortable with ambiguity and building systems from the ground up
- Takes ownership and follows through on tasks in a timely manner
- Values collaboration, trust, and accountability
- Strong interpersonal and communication skills
- This role may not be suited to someone looking for a narrowly defined or high structured position
How to Apply:
Submit resumes to ashley@ashleymeghan.ca
