Processing Systems & Records Clerk
Full-Time Support Staff – (12-month contract)
Reporting to the Associate Registrar, Systems, the Processing Systems & Records Clerk role serves as a key front-line representative of the Office of the Registrar, delivering friendly, professional, and student-centred service to prospective and current students, staff, faculty, and external partners. The position responds to a high volume of inquiries across multiple channels, providing accurate and timely information on admissions, registration, academic policies, student records and systems, while ensuring a welcoming and supportive experience for all community partners.
In addition to providing service excellence, the role supports core registrarial operations, including application and admissions processing, records management, registration and transcript services. The clerk ensures the accuracy, integrity, and confidentiality of student information, contributes to clear and consistent communications, and plays an important role in maintaining efficient, well-coordinated processes that enhance the overall student experience and support departmental operations.
The successful candidate will have a two-year office administration or computer technology diploma from a recognized college and one (1) to two (2) years of customer service work experience, preferable at the post-secondary level. Experience with Ellucian Colleague, Entrinsik Informer, basic HTML and Microsoft Teams would be considered an asset.
This position is classified as Wage Grade 30, with a wage range from $24.09 per hour (Step 1) to $30.50 per hour (Step 9). Placement within the salary range will be determined based on the candidate’s relevant experience, skills, and qualifications, as well as internal equity and market conditions.
Please submit your letter of application in a single PDF document (last name, first name), via email to careers@nipissingu.ca by 4:00 p.m., August 14, 2026. Please indicate on your application if you are a Nipissing University OPSEU employee.
Hiring is subject to final budgetary approval. In accordance with Article 12.05 (b) of the OPSEU Full-Time Support Staff Collective Agreement and OPSEU Part-Time Staff Collective Agreement first consideration is given to those internal applicants. The search committee would like to thank all applicants for their interest in Nipissing University. Please note that only those candidates invited for an interview will be contacted.
Nipissing University is committed to employment equity and strongly encourages applications, which may include self-identification in a cover letter from Indigenous peoples, women, persons with disabilities, persons who identify as 2SLGBTQI+ and racialized minorities.
Nipissing University must gather information from applicants to determine eligibility to work in Canada. Please include a statement in your application to identify whether you are a Canadian Citizen, Permanent Resident or are otherwise legally eligible to work in Canada.
Nipissing University will provide accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation please contact Human Resources at access@nipissingu.ca.
This is an open vacancy, and artificial intelligence (AI) will not be used in the evaluation or assessment of candidates.
