Employment Posting:
By-Law and Licensing Clerk - City of Greater Sudbury

By-Law and Licensing Clerk

City of Greater Sudbury

Job Opening ID 3821

Job Description

Division: Corporate Security and By-Law Services 
Department: Planning and Growth 
Initial Reporting Location: Tom Davies Square

Job Status: Limited Position
Estimated Probable Duration:  Up to One (1) Year 
Number of Vacancies: 1
Union Affiliation: CUPE 4705 Inside Unit
Hours of Work: 70 hours bi-weekly
Shift Work Required: No

The start date will follow the selection process.

Main Function:  Act as receptionist, answer telephone calls and receive visitors to the section. Support the Licensing Enforcement Officer in the processing and issuing of business, lottery, and taxi licenses.

Characteristic:  Under the general supervision of the Director of Corporate Security and By-Law Services and the day-to-day direction of the Licensing Officer.

Duties:    
1.  Process and issue business, taxi, limousine, and shuttle licenses.
2.  Maintain a data base for business, taxi, limousine, and shuttle licenses.
3.  Review lottery license report forms filed by license holders to ensure compliance with Alcohol and Gaming Commission of Ontario policies and regulations and City of Greater Sudbury’s (CGS’s) Lottery Licensing By-law; advise license holders of any reporting deficiencies.
4.  Prepare a report of licenses issued, including revenues, on a monthly basis.
5.  Respond to By-Law/Licensing inquiries from the general public, including disputed parking tickets.
6.  Issue identification cards (e.g., taxi, shuttle, limo, trades people, CGS employees, etc.).
7.  Prepare web content and maintain the section’s web page.
8.  Assist other secretarial/clerical staff with their duties during periods of overload, vacation, or absence and perform miscellaneous typing and other related duties as required.
9.  Perform the duties of the Licensing Enforcement Officer during periods of overload, vacation, or absence.
10. Summarize and balance deposits from licensing fees from Animal Control Officer contractor and issuing agents.
11. Maintain filing system for the section. Maintain computer lists and records for all licenses and registrations. Notify owners of due date for renewals.
12. Order job-specific office supplies.
13. Administer taxi, shuttle, and limousine driver tests and mark same as required.
14. Gather documentation for legal proceedings: attend as a witness for CGS trials related to licensing issues as required.
15. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable provincial legislation listed therein.
16. Perform other related duties as required.

Note: The above duties are representative of a typical position and are not to be construed as all inclusive.

Qualifications

Education and Training:
• Successful completion of a secondary school (grade XII) education.

Experience:
• Over one (1) year up to and including two and one-half (2½) years of related experience.

Other Requirements:
• Satisfactory keyboarding skills (40 words per minute).
• Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (i.e., files maintenance, word processing, computerized spreadsheet applications, information input and retrieval).
• Demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
• Excellent use of English; verbally and in writing.
• French verbal and written skills an asset.
• Satisfactory health, attendance, and former employment history.
• Must be physically capable of operating a vehicle safely, possess a valid driver’s license, have an acceptable driving record, and personal insurance coverage.

Competencies: (click to view)
Competency Library - Level 1 Proficiency

Notice to Job Applicants: Definition of "Assets" on Job Postings — A number of Job Postings will contain items described as "assets" under the Qualifications heading.  By way of definition, assets are qualifications which are not required but are deemed to enhance performance and therefore considered in the recruitment process.

How To Apply

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.

We must receive your resume before 11:59 p.m. on Tuesday, June 23, 2026. For those providing a French language resume, please also include an English version.

1. Click on the Apply for Job button.
2. Follow the step by step application process.
3. Ensure you attached a cover letter and resume. Acceptable file types are:
   • .doc
   • .docx
   • .txt
   • .pdf
   • .rtf
4. Once completed, review your application and click on the Submit button.
5. Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada?
The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

Contact Us:
For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.ca