Administrative Assistant Intern - The Capitol Centre
The Capitol Centre, with the financial support of NOHFC, is offering a one year contract opportunity.
Job Description:
The Capitol Centre is seeking an Administrative Assistant to support administrative functions allowing for increased capacity for measuring impact, strengthening community partnerships, and assisting with day to day tasks. This position will work closely with the Executive Director, Finance Director, and will support other Capitol Centre departments as well. This role provides hands-on experience with data entry, inventory tracking, and grant and donor reporting all within an exciting, creative setting.
Key responsibilities include:
- Preparing financial and programming data for grant applications and reports
- Supporting finance data entry, monitoring accounts receivables, assisting with inventory management, as well as entering daily sales reports for Box Office and Front of House
- Managing accounts payable by reviewing, allocating, and posting invoices to ensure accuracy and timely readiness for payment runs
- Data mining for information on patron demographics, ticket purchasing trends, gallery engagement, etc
- Creating templates for organizational meetings, member and donor touchpoints, and impact reporting
- Representing the organization within the community at outreach booths to engage with broader audiences
Qualifications:
The candidate must be a new entrant into the workforce, transitioning to a new career, or be unemployed or underemployed entering a new field. The candidate may not have previously participated in an NOHFC funded internship, must be 18 years of age or older and legally eligible to work in Canada. The position will be the first full-time employment in the candidate’s field of study. A degree in office, business or arts administration is preferred. Strong computer skills, preferred experience with accounting software (we use Sage) is an asset. Experience with Accounts Payable, Accounts Receivable, Invoicing, and
General Ledger knowledge as well as the ability to analyze, interpret, summarize and present financial information is required for this role. Intern must be able to work in a multi-task environment within clear timelines and a willingness to maintain confidentiality.
Application Deadline: Friday September 18, 2026, at Noon.
Resume (including cover letter and three references) may be directed to the attention of Katina Connolly. Executive Director, Capitol Centre, 150 Main Street East, North Bay, ON P1B1A8 or emailed to kconnolly@capitolcentre.org.
We thank all for replying but only those invited for an interview will be contacted.
This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: https://nohfc.ca/en/pages/programs/people-talent-program/workforce-development-strea
