Employment Posting:
Administrative Assistant

Organization: Ministry of Northern Development, Mines, Natural Resources and Forestry

Division: Mines and Minerals Division - Ontario Geological Survey

Location: Sudbury

Are you a highly organized administrative professional with exceptional executive level administrative skills? If so, consider this challenging opportunity where you will demonstrate your strong organizational and administrative skills in a fast-paced environment that emphasizes team work and client connection.

Job Type: 12 month contract with possibility of extension

Salary: $25.63 - $29.88/hour

Requirements:

Administrative and specialized skills:

• You have demonstrated experience in providing senior level administrative support and knowledge of administrative practices, policies, directives and quality standards to provide a wide range of executive administrative and branch support services (e.g. scheduling, making travel arrangements, record keeping, electronic file management, correspondence preparation and tracking systems, customer service standards, etc.).
• You have knowledge of financial processes including work planning, budget monitoring, tracking
  and reconciliation.
• You are able to gain knowledge of the ministry and of the organizational structure of the Mines
  and Minerals Division as well as the Ontario Geological Survey Branch.
• You have general knowledge of Indigenous culture and decision making processes to obtain
  information, respond to enquiries and coordinate meetings.

Organizational and time-management skills:

• You have well developed organizational, planning and coordinating skills to maintain the Director's
  schedule, ensure timely preparation of materials, and coordinate branch responses under tight
  timelines.
• You have the ability to work under pressure to meet deadlines, handle a heavy workload, adapt to
  changing priorities, and work independently with minimal supervision.

Analytical, judgement and problem-solving skills:

• You can make decisions concerning the release of information requested and ensure the integrity
  and confidentiality of information is maintained.
• You have good judgment and problem-solving skills and the ability to adapt to changing priorities.
• You have analytical and problem-solving skills to retrieve information, identify and resolve issues
  and discrepancies, determine urgency and prioritize workload.

Communication and people skills:

• You have strong communication and people skills to interact tactfully and diplomatically with a
  wide range of colleagues and internal and external clients, including senior executives.
• You have excellent written communication skills to prepare and proofread a wide array of
  documents such as briefing notes, correspondence and meeting minutes.

Computer skills:

• You have demonstrated experience using a variety of computer software including word
  processing, spreadsheet, database, presentation, email, and internet.

Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario
Public Service employees to provide proof they are fully vaccinated, meaning they are fully
vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in
Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-
19 vaccine.
Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated' under
the Directive and will be required to attend a vaccine education program and undergo regular
rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical
exemption will not be required to attend a vaccine education program but must undergo
regular rapid antigen testing.

How to Apply:

1. You must apply online by visiting www.ontario.ca/careers. You must enter the job id number
   (174603) in the Job ID search field to locate the job ad.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on
   how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume:
   Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using
   concrete examples, you must show how you demonstrated the requirements for this job. We
   rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment
   process, please Contact Us to provide your contact information. Recruitment Services staff will
   contact you within 48 hours.