Employment Posting:
Administrative Assistant

Employment Type:
Graduated Student
Closing Date:

Employer: CAMH - Shkaabe Makwa

Location: Offsite

Shkaabe Makwa is a Centre for First Nations, Inuit and Métis Wellness at CAMH that supports culturally relevant systems initiatives to achieve health equity and community wellness in collaboration with First Nations, Inuit and Métis communities and service providers across Ontario. Through the implementation of wise practices, evidence-based models, trauma-informed interventions, and the advancement of research, Shkaabe Makwa strives to transform health outcomes which harmonize traditional knowledge and medical expertise.

Reporting to the Director, Wellness Innovation, the Administrative Assistant will provide senior administrative support to ensure the smooth and effective day-to-day operations of Shkaabe Makwa’s Wellness Innovation portfolio. The successful candidate will provide assistance to the Director on a wide range of confidential organizational and program related projects and issues. You will be responsible for maintaining the Director’s schedule, booking appointments and scheduling meetings for the Wellness Innovation team. Your duties will also include: composing and preparing correspondence, documents and contracts in support of departmental initiatives and projects, as well as preparing meeting agendas and minutes which effectively document the progress of the projects; supporting the preparation of grant applications and funding proposals; and supporting the preparation of presentations. You will operate as part of a team of Administrative Assistants / Secretaries working closely to ensure coordination of support for special projects and for various committees of the Wellness Innovation management team. The successful candidate will have the necessary experience to work independently and support leadership on complex assignments such as planning and organizing special events (virtual and in-person) which involve the contracting of external vendors, booking venues and accommodations, catering, arranging for transportation, and processing and tracking invoices and expense claims.

The Administrative Assistant will provide support in matters related to CAMH Finance (invoice reconciliation, Visa reconciliation, general ledger reconciliation), CAMH Procurement (vendor validation statements, vendor contracts, purchase orders), CAMH Human Resources (onboarding of new staff), CAMH Research (drafting grant applications, maintaining research records), and CAMH Public Affairs (ensuring Shkaabe Makwa communications materials are aligned with CAMH Branding Guidelines and that the website is up to date).

You will support a healthy workplace that embraces diversity, encourages teamwork, and complies with all applicable and regulatory requirements. The position will require travel throughout Ontario, including remote First Nations communities.

Job Type: Full time Permanent

Wages: Competitive salary & benefits


  • Must be First Nations, Inuit or Métis
  • Bachelor's degree, combined with 5 years of senior level administrative experience or an equivalent combination of education, training and experience is required
  • Lived experience as a member of an Indigenous community and have a proven ability to work with First Nations, Inuit and Métis populations.
  • Demonstrated knowledge of the diversities amongst First Nations, Inuit and Métis communities, cultures, and histories.
  • An understanding of providing culturally relevant care in the context of mental health and wellness, harm reduction and trauma-informed care.
  • Excellent multi-tasking skills, to work efficiently and effectively under minimal supervision, and adaptable to different styles of leadership.
  • Possess superior interpersonal, organizational, problem solving, and client-centered skills, detail-accuracy oriented, particularly while working under high-pressure situations, and dealing with conflicting priorities.
  • Flexible and adaptable with regard to the types of tasks assigned
  • Work as a team player and as part of an interprofessional team, with a demonstrated commitment to the safety of staff.
  • Demonstrate utmost confidentiality in all situations
  • Work as a member of a larger team.
  • Proven skills and experience in successful organization of events ranging from small to large scale.
  • Negotiate with external vendors (such as hotels) to get the best possible rates.
  • Excellent verbal and written communication skills
  • Advanced user of Microsoft Office products including Word, Excel, and PowerPoint.
  • Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.


How to Apply:

Apply through the organization's website: https://www.recruitingsite.com/csbsites/camh/JobDescription.asp?SuperCategoryCode=15233&JobNumber=890644&lang=en