Wedding Ceremony Request Form

Personal Information

Name of Bride or Groom

Telephone

Email

Mailing Address

You are

External Client

Nipissing University Faculty

Nipissing University Staff

Nipissing University Student

Ceremony Details

Our campus now features 2 locations for wedding ceremonies:

Monastery Grounds location, 165 Monastery Road, North Bay, Ontario (ceremony only)
Student Centre location, 221 College Drive, North Bay, Ontario (ceremony and/or reception)

Please select your preferred location for your event (please check all that apply; pending availability and approval):

I would like to hold my outdoor wedding ceremony only at the Monastery Grounds

I would like to hold my indoor wedding ceremony only at the Student Centre

I would like to hold my outdoor wedding ceremony only at the Student Centre

I would like to hold my indoor wedding reception only at the Student Centre

I would like to hold both my wedding ceremony AND reception at the Student Centre

Preferred Ceremony Date

Alternate Ceremony Date

Guest Count

Overnight Accommodations

Pending availability; May 15 to July 31, annually.

Check-In Date

Check-Out Date

Number of Requested Rooms

Insurance

Prior to securing space on campus, we require that you provide us with a copy of your certificate of insurance ($5 million liability), naming Nipissing University on the certificate for the date(s) of your booking on campus.

Alternatively, should a certificate not be available, with advance notice, the university can request coverage for your event under the university's insurance policy with the following competitive rates:

External Rates - No Alcohol

GUEST COUNT	1-2 DAY EVENT RATE (plus HST)	3-5 DAY EVENT RATE (plus HST)
1-50	$78.13	$156.25
51-100	$156.25	$265.63
101-200	$234.38	$390.63
201-500	$468.75	$625.00
501-1,000	$687.50	$937.50
1,001+	Event-specific quote required.

External Rates Alcohol (Alcohol Service is permitted only in licensed spaces in the Student Centre)

GUEST COUNT	1-2 DAY EVENT RATE (plus HST)	3-5 DAY EVENT RATE (plus HST)
1-50	$234.39	$468.75
51-100	$406.25	$781.25
101-200	$546.88	$1,093.75
201-500	$1,015.63	$1,484.38
501-1,000	$1,328.13	Event-specific quote required.
1,001+	Event-specific quote required.

Is coverage under the University's insurance policy requested?

Yes

No, I can provide a certificate of insurance, as required.

COVID-19 Considerations

Please visit the following website, to assist you in providing information in this next section: https://www.ontario.ca/page/covid-19-response-framework-keeping-ontario-safe-and-open

At the time of this application, does your event meet the requirements to be hosted under the current framework for the North Bay Parry Sound District?

Yes

No

Please describe how your group/participants will ensure compliance of COVID regulations:

Mandatory Acknowledgements:

I acknowledge that I assume all risk and responsibility associated with planning for, and ensuring that, all COVID-19 government-mandated protocols are strictly adhered to by all participants, organizers, and/or guests to this event.

I acknowledge that I am required to provide all necessary personal protective equipment (PPE) for all participants, organizers, and/or guests to this event (eg. masks, hand sanitizer, etc.).

I acknowledge that due to the unpredictable nature of COVID-19, and associated government-mandated measures to mitigate its spread, Nipissing University, at its sole discretion, reserves the right to cancel this event without notice.

Other Requirements / Special Instructions

Please indicate any other requirements or special instructions required to ensure your event is successful

Approval Pending

Our Corporate Events team will make every effort to respond to your request in a timely manner, however, ongoing changes to government mandates that are designed to keep everyone safe can pose challenges to our standard approval processes.

As such, we genuinely appreciate your patience as we work through the appropriate processes to determine if we can accommodate your event.

I acknowledge that submitting this form does not mean my event is booked.