On-Campus Event Request Form

Event Type

Event / Meeting

Wedding

Wedding Ceremony Request Form

Please submit the Wedding Ceremony Request Form instead.

Personal Information

Your Name

Company Name (if applicable)

Telephone

Mailing Address

Billing Address (if different from mailing address)

You are

External Client

Nipissing University Faculty

Nipissing University Staff

Nipissing University Student

Event Information

Name of Event

Anticipated Guest Count

Description of Event

Start Date & Time

End Date & Time

Repeat (list date range)

Catering

Food Service

Yes

Chartwells Food Service

Our Corporate Events Team would be happy to coordinate your catering through our on-campus caterer, Chartwells, and we charge a minimum $100.00 catering coordination fee to do so. Alternatively, once your event booking request is approved, you would be welcome to coordinate catering independently through our on-campus caterer, or any other catering resource of your choice*.

David MacPherson at Chartwells, our on-campus caterer, can be reached at david.macpherson@compass-canada.com.

*Catering held in cafeteria spaces must be provided by our on-campus caterer.

Bar/Alcohol Services (requires six weeks notice)

Yes

Application for Use of Canteen Facilities

Please note that we require a minimum of 6 weeks lead time prior to canteen requests.

Parking

Paid Parking is in effect on campus Monday to Friday from 6:00am to 11:00pm daily. The visitors lot (Parking Lot #4) is available to guests at a cost of $1.25 per hour or $5.75 per day—payable at the parking machine in the lot entrance. Due to limited capacity in our visitors lot, prior parking arrangements for larger group sizes must be coordinated in advance at the above indicated rates.

Number of Daily Parking Spaces Required

Overnight Accommodations

Pending availability; May 15 to July 31, annually.

Check-In Date

Check-Out Date

Anticipated Guest Count

Insurance

Prior to securing space on campus, we require that you provide us with a copy of your certificate of insurance ($5 million liability), naming Nipissing University on the certificate for the date(s) of your booking on campus.

Alternatively, should a certificate not be available, with advance notice, the university can request coverage for your event under the university's insurance policy with the following competitive rates:

GUEST COUNT	1-2 DAY EVENT RATE (plus HST)	3-5 DAY EVENT RATE (plus HST)
1-50	$62.50	$125.00
51-100	$125.00	$212.50
101-200	$187.50	$312.50
201-500	$375.00	$500.00
501-1,000	$550.00	$750.00
1,001+	Event-specific quote required.

Is coverage under the University's insurance policy requested?

Yes

No, I can provide a certificate of insurance, as required.

COVID-19 Considerations

Please visit the following website, to assist you in providing information in this next section: https://www.ontario.ca/page/covid-19-response-framework-keeping-ontario-safe-and-open

At the time of this application, does your event meet the requirements to be hosted under the current framework for the North Bay Parry Sound District?

Yes

As we move into each government-mandated phase to reopen, in which phase(s) would your event meet the requirements to be held? Please select all that apply:

Phase 1

Phase 2

Phase 3

Please describe how your group/participants will ensure compliance of COVID regulations:

Mandatory Acknowledgements:

I acknowledge that I assume all risk and responsibility associated with planning for, and ensuring that, all COVID-19 government-mandated protocols are strictly adhered to by all participants, organizers, and/or guests to this event.

I acknowledge that I am required to provide all necessary personal protective equipment (PPE) for all participants, organizers, and/or guests to this event (eg. masks, hand sanitizer, etc.).

I acknowledge that due to the unpredictable nature of COVID-19, and associated government-mandated measures to mitigate its spread, Nipissing University, at its sole discretion, reserves the right to cancel this event without notice.

Other Requirements / Special Instructions

Please indicate any other requirements or special instructions required to ensure your event is successful

Approval Pending

Our Corporate Events team will make every effort to respond to your request in a timely manner, however, ongoing changes to government mandates that are designed to keep everyone safe can pose challenges to our standard approval processes.

As such, we genuinely appreciate your patience as we work through the appropriate processes to determine if we can accommodate your event.

I acknowledge that submitting this form does not mean my event is booked.