Protocol Agreement Statement and Guidelines for Comp. Ancil. Fees | Nipissing University Skip over navigation
[X] close
Switch Contrast

Protocol Agreement Statement and Guidelines for Comp. Ancil. Fees

Policy Category:                                  General
Policy Number:                                   1.1.2012.B
Policy Name:                                       Protocol Agreement Statement and Guidelines for Compulsory Ancillary Fees

Responsible Department:          Ancillary Fee Committee

Approval Date:                         April 12, 2012       
Last Updated:                           December 2007
Review Date:                            April 2013   
Compulsory Ancillary Fees are essential to the functioning of both the University and the Student Union.  Without these fees neither would be able to provide the extra-curricular programming that each offer.  The services that are rendered to students as a result of Compulsory Ancillary Fees create a better learning environment for the students, and a better instructional environment for the faculty.  It is agreed by both Nipissing University and its students, represented by Nipissing University Student Union that the guidelines set by the Ministry of Training, Colleges and Universities allow for the creation of a mutually beneficial agreement, in which the interests of the University and the students are adequately met.  The following document describes the existing situation and sets the Protocol through which all changes will occur in the future.
Compulsory Ancillary Fee is defined as a fee imposed or administered by a given institution, or one of its constituent parts or its federated or affiliated institutions, in addition to regular tuition fees, which a student is required to pay in order to enroll in, or successfully complete, any credit course.  These fees levied by the University must be:
a)                  Non-tuition-related
b)                  Approved by the governing bodies, including the Compulsory Ancillary Fees Committee, and the Nipissing University Board of Governors
c)                  Be announced prior to collection through the institution’s calendar and/or published fee schedule(s).  [The fee announcements must provide a breakdown of all compulsory non-tuition-related ancillary fees which explains their purpose(s) sufficiently to allow the student to understand clearly what materials, services or facilities have been made available through payment of the fee(s)].
d)                  Reported to the Ministry of Training, Colleges and Universities (MTCU) where there is a regulated reporting requirement to do so.
On March 23, 1994, the Ministry of Education and Training announced a change to the Ministry policy concerning compulsory ancillary fees.  In particular, the Minister stated the following:
“With respect to ancillary fees, no increase in the compulsory non-tuition-related ancillary fees will be permitted unless these increased are approved by the students. Each college or university will be required to establish a protocol, in consultation with local student representatives, which sets out the means by which students will be involved in decisions regarding compulsory ancillary fees.”
Nipissing University currently has in effect the following compulsory ancillary fees (2011/12):
i.                    Athletics Fee
ii.                  Health Services
iii.                Student Services Fee
iv.                E-mail/Internet Access Fee
v.                  Student ID Card
vi.                Cancopy Fee
vii.              Bus pass
viii.            Athletics Complex Maintenance Fee
ix.                 Athletics Complex Levy

Student Union Fees*:
x.                   Student Activity Fee
xi.                 Canadian Federation of Students
xii.               Spotlight Magazine Subsidy
xiii.             Student Centre Maintenance Fee
xiv.             Student Centre Levy
xv.               Student Insurance Plan
* These items, collected by the University on behalf of the students, are exempt from the Protocol Agreement.  (Ministry of Education and Training Memorandum of June 28, 1994, CAF Policy Guidelines, Item 8.(a) and (b))
Other ancillary fees charged to students that are not compulsory, such as, course changes, transcripts, parking, etc., are exempt from the Protocol Agreement.
The following is the joint agreement between the administration and students as represented by NUSU Directors, outlining the agreement, the guidelines governing the agreement and the decision making process followed by this committee, known as the Compulsory Ancillary Fees Committee (CAFC).
Committee Structure and Membership
1.      Name:  Compulsory Ancillary Fees Committee (CAFC).
2.      The Committee membership will be comprised of 50% university administration members and 50% student representation as follows:
University Administration
Vice President, Operations (or designate)
Director, Student Development & Services (or designate)
Comptroller (or designate)
Student Representatives
Three Student Union NUSU Directors, at least two of which are elected
3.      To ensure consistency over time, the Director of Student Development & Services will chair the Committee.
1.      The committee will recommend to the Board of Governors (BOG) any proposed changes to the compulsory ancillary fees.
2.      The committee will require a consensus to make any changes to the agreement and to any of the compulsory ancillary fees.
3.      Any tied votes will be viewed as a defeated vote, and the chair will not have the power to break a tie.
4.      Meetings will require full quorum for any votes to be taken (defined as three administration, and three students).
5.      Upon expiration, a fee can be rolled over into a new fee upon approval of the Compulsory Ancillary Fees Committee, and the Nipissing Board of Governors.
6.      The Compulsory Ancillary Fees Protocol will be reviewed annually to remain current.
7.      Because of Nipissing University’s size and history, the compulsory ancillary fees will normally be on an “all pay” rather than “user pay” system.
1.      Submit to the Board of Governors all proposals for increases or decreases to existing fees for Services to Students covered by compulsory ancillary fees.
2.      Make all compulsory ancillary fee recommendations to the BOG for the following fiscal year.

3.      To review annually in the fall all services to students through discussion of the summary of previous year’s ancillary fees and related student services. This would relate to services that are fully and/or partially funded by compulsory ancillary fees, excluding those that are exempt from the Compulsory Ancillary Fees Protocol Agreement.

4.      Establish new fee charges for specific Services to Students.
1.      Current ancillary fees may be increased annually as per the MTCU Distribution Manual.

 Approved: February 15, 2012

Compulsory Ancillary Fees Committee
__________ FEE
For _____________ Committee Protocol Sign-Off
At the _____________ meeting of Nipissing University’s Compulsory Ancillary Fees Committee, the following ________ Fees for _________ were approved for formal recommendation to the Board of Governors of Nipissing University.
__________ Fee

Full-time students:  Fee will increase from:    _______________ to _________________.
Part-time students:  Fee will increase from:   _______________ to _________________.
We, the Committee Members of Nipissing University’s Compulsory Ancillary Fees Committee as named in the University’s Compulsory Ancillary Fees Protocol Agreement, have participated in the review process and support the formal recommendation of the Compulsory Ancillary Fees Committee for the __________ Fees for __________ as described above.
Name                                                  Signature                                             Date
_                 _______________________________________________                                               ____________
Vice President, Operations, Nipissing University
         ____________________________________________________                                              ____________
Director, Student Development & Services, Nipissing University
           ___________________________________________________                                              ____________
Comptroller, Nipissing University
                    _______________________________________________                                              ____________
Representative, Nipissing University Student Union
                  ________________________________________________                                              ____________
Representative, Nipissing University Student Union
             ___________________________________________________                                            ____________
Representative, Nipissing University Student Union

Adoption Statement
We the undersigned hereby approve the Protocol Agreement Statement and Guidelines for Compulsory Ancillary Fees for Nipissing University as stated in this document. Any proposed changes to this agreement shall be subject to a consensus of the Compulsory Ancillary Fees Committee members.
_                 _______________________________________                                  ____________
Vice President, Operations, Nipissing University                                                          Date      
         _____________________________________________                                              ____________
Director, Student Development & Services, Nipissing University                              Date
           ____________________________________________                                              ____________
Comptroller, Nipissing University                                                                                    Date
                    ______________________________________                                   ____________
President, Nipissing University Student Union                                                              Date
                  _______________________________________                                   ____________
Vice-President, External, Nipissing University Student Union                                   Date
             ___________________________________________                                               ____________
General Manager, Student Centre                                                                                   Date
Approved by the Board of Directors of the Nipissing University Student Union,
Approved by the Nipissing University Board of Governors,


Nipissing University
100 College Drive, Box 5002, North Bay, ON, Canada  P1B 8L7   Tel: 705.474.3450 | Fax: 705.474.1947 | TTY: 877.688.5507

© Nipissing University 2018DisclaimerPrivacyAccessibility