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Ancillary Fee FAQ's & Descriptions

Ancillary Fee Descriptions

Introduction:

All ancillary fees are compulsory and do not have an “opt-out” option with the exception of the Health Plan Fees. In order to facilitate these services for our students at a reduced rate they are included among the full-time compulsory ancillary fees that have been agreed upon by the Compulsory Ancillary Fee Committee, your Nipissing University Student Union, and the Nipissing University Board of Governors.

Student Services Fee:

This fee, provides funding for various student support programs and services offered by Student Development and Services.  The various departments within the SDS include: Student Counselling Services, Student Learning and Transitions, and Student Accessibility Services.  It also provides funding for initiatives such as Mental Health and Student Intervention Supports, the Student Development Fund, and the Women’s Centre.

Athletics Fee:

The fee gives Nipissing students access to the fitness facilities, recreational and intramural programs, covers the costs of student front desk staff and group fitness instructors. The Athletics Fee is also levied in support of Nipissing's Varsity Athletics. This helps support expenses such as staff salaries, scholarships, uniforms and equipment, marketing of games, travel for our student athletes to attend away games, community outreach programs, etc.

Athletics Maintenance Fee:

This fee is levied in support of the general upkeep and maintenance of the Robert J Surtees Student Athletics Centre and the fitness facilities and equipment within the centre.

Health Centre Fee:

This fee is used to offset the cost of operating the shared health centre on the North Bay campus.

Internet / Email Fee:

This fee assists in offsetting the cost of providing students with access to, upgrades to, and enhancement of email and the Internet.

Student ID Fee:

Students are required to have a valid Student ID card. The ID Card is the identification piece used for Nipissing students. The ID Card is used to gain access to the different services the university provides, such as but not limited to printing and library resources, writing tests/exams, and access open computer labs. The ID Card will be used to gain entry to the Robert J Surtees Centre.

Bus Fee:

A North Bay Transit Pass is included for all full-time Nipissing students on the North Bay Campus. The fee is charged as a result of a student referendum. Bus passes will be effective from September 1to April 30. The bus pas will be incorporated into the student ID card. 

Student Initiatives Fund:

The funds created by this fee are used to provide funding for student groups and activities through the Student Initiatives Fund and for special projects / programs through various units in Student Development and Services and the Nipissing University Student Union.

Sexual Violence Education and Outreach:

University-wide initiatives and administration focusing on sexual violence education and outreach

Student Activity Fee: 

The student activity fee is collected for the implementation of all NUSU services and operations. This fee  encompasses the following: needs based services, daily operations, and engage in student  programming.  

Student Capital Fee:

This fee is collected in agreement with the Nipissing University Board of Governors for the construction  of the Student Centre. The Student Centre is set for construction this fall 2016 and to open in 2018. 

Student Centre Maintenance Fee:

This fee is collected in order to pay for rent, maintenance and cleaning of the current office space. 

Handbook Fee: 

This fee contributes to the production, design and administration of the annual handbook. Students are  entitled to a handbook that includes both a calendar with important dates, information about Nipissing  University Student Union, the North Bay community, as well as Nipissing University. 

CFS Fee:

This fee goes to the Canadian Federation of Students (CFS). Each student pays this fee in order to be a  part of NUSU’s membership of CFS. This group advocates for students from offering subsidized  handbook production and campaign material to providing representation and advocacy for social issues  awareness and change to the government. They also provide safe and constructive space for university  and college student unions/associations (also in the membership) to collaborate and discuss their  campus successes and conflicts.  

Student Health Plan:

The student health plan is a service provided to all students. Each student is automatically enrolled in  the default health plan; they can request to be switched into either: an enhanced dental plan or the  mixed plan. If a student has alternate coverage they may choose to opt out of the default health plan  and will be reimbursed by October 7th for fall students and February 3rd for the students starting in the  winter semester, in order to be reimbursed.  ​

Student Life Line:

The student life line fee is to provide students with access to a 24/7 call help center that provides  students with support in relation to; life, health, family, money and work. This fee is a direct fee to our  benefit provider, ACL (We Speak Student), in order to pay for this service.  


General Questions Regarding Ancillary Fees

What policy governs ancillary fees?

Nipissing University introduced its first Protocol Agreement and Guidelines for Compulsory Ancillary Fees in 1994. It was signed by the Nipissing University Student Union and approved by the Board of Governors. This document translates the Ministry of Training Colleges and Universities guidelines into the Nipissing University context and outlines the process for fee increases or the introduction of new ancillary fees.

The Protocol Agreement Statement and Guidelines for Compulsory Ancillary Fees describes categories of permitted ancillary fees, including fees for student services provided by the University, services provided by the Nipissing University Student Union (NUSU), fees for specific and limited projects (normally capital projects), and system wide fees (e.g., fees established through a formal agreement for all Ontario universities such as the University Health Insurance Plan).

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How are the ancillary fee levels set?​

Cost-recovery fees are set at a level to recover the expense incurred by the University in the procurement of the good or service that is being transferred to the student. The University is not permitted to make any profit on these fees. 

Like cost-recovery fees, administrative user fees (service fees) relate to the costs of the services provided, and are set at a level that is based on a reasonable estimate of the administrative costs associated with the service provision. The only administrative user fees and fines that may be charged are those shown on the University's Service Fees. The fees and fines shown on the list may be adjusted annually by administrative authority, provided that the adjustments relate to the cost of the services provided. The introduction or removal of a fee from the service fee listing must be submitted to the Compulsory Ancillary Fees Committee for review and approval.

 

Why do I have to pay ancillary fees?

Compulsory Ancillary Fees are essential to the functioning of both the University and the Student Union. Without these fees neither would be able to provide the extra-curricular programming that is offered. Ancillary fees are fees charged to pay for administrative services, materials and activities not supported by operating grants, capital grants or tuition fees.

 

Why do I have to pay for ancillary fees separately from paying for tuition?

Tuition is charged to students according to the principles outlined in the General By-Laws of the Board of Governors of Nipissing University. Ancillary fees are levied to cover the costs of items not normally paid for out of operating or capital revenue (operating and capital grants and tuition fees).These fees vary across programs, courses, year of study and are often based on student choices. 

 

Can I obtain a refund for a fee I have paid?

Ancillary fees are charged in three ways and refunds are dependent on how the fee is charged.

Compulsory ancillary fees relate to a course or academic program and are charged automatically to all students registered in that course or program. These fees are not refundable.

Some specific ancillary fees (for building access fobs for example) are listed as fully refundable deposits. These fees can be refunded once the relevant academic term or program has ended during a refund period. These refunds are processed through the Facilities Office.

The majority of the Service Fees are optional fees and are only charged to a student if they utilize the service or incur a fine (such as in the case of late returns to the library). These fees are not charged automatically. Some cost recovery fees are also optional and are only charged to a student where they opt for services, materials or activities.

 

How do I know what ancillary fees to expect?

Compulsory fees are charged automatically through your registration. Please check your account on Webadvisor if you are not certain which fees you have been assessed. You can also look at the Fees and Payments area on the Nipissing University website prior to selecting your courses to see what kind of program and course-related ancillary fees you will be charged. Non-compulsory fees are charged to you as you access a service, pay a fine or purchase a good.

 

What if I want to be exempted from paying fees?

If you are taking a course or completing a program in which there is a compulsory ancillary fee, then you must pay it. There is no provision to provide individual student exemptions or refunds of compulsory ancillary fees for any reason.

Summary

Tuition is assessed at differentiated rates between: a) first and continuing year of study, b) programs of study, and c) international students. The Nipissing University Board of Governors approve the establishment and collection of fees and charges for academic tuition and services.

Ancillary Fees are assessed on a per credit and sessional basis. Most ancillary fees are mandatory. The fees administered by the University are governed by an Ancillary Fee Protocol established by the University and NUSU.

Program Specific Fees may be charged because of the program you are enrolled in.

Course Specific Fees may be charged by the University for the reasonable cost of such things as field trips, or learning material.

Service or Administrative Fees are fees for service and may be incurred as a result of a request or action.

Residence Fees vary depending on the residence assigned and type of room.​

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