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Q. I have a student who is not registered with Student Accessibility Services, but I think that they might have a disability, what should I do?

A.  You can discuss with the student the difficulties that he/she may be having in your class; if you discover that the student is struggling for a specific reason other than a disability, it would then be appropriate to discuss possible solutions with the student.  You may direct them to the Office of Student Development and Services for peer tutoring services, counselling services, and/or academic skills support.  If you still feel that a disability may be the cause, then you can recommend that the student speak to someone in Student Accessibility Services.

Q.  What do I do if I disagree with the recommended accommodations?

A.  If you have questions about the accommodations recommended for a student in your course, contact his/her Accessibility Consultant.  These discussions can be very useful for clarifying misunderstandings and reaching mutually acceptable solutions.

Q. What happens if a student is suspected of academic misconduct during a test or exam?

A.  In the event that a student is suspected of academic misconduct (e.g., questionable material is found), the student is allowed to finish the exam and a Student Accessibility Services staff member will try to locate the professor.  The material is returned to the instructor along with the exam and a written report describing the incident.  It is left with the instructor to follow university protocol in handling the situation.  

Q. Does a faculty member need to give a copy of his/her own lecture notes to a student with a disability as a reasonable accommodation?

A.  Although this can be very beneficial, faculty are not obligated to provide lecture notes if another effective accommodation, such as a digital recorder or note-taker, can be provided.  Should a note-taker be unable to attend class, and replacement note-takers are unavailable, you may be asked if you have a copy of notes that would be suitable for the student.

Q. Are students who write in a distraction reduced environment or a private room supervised as they are writing to prevent cheating?

A.  All students who use exam accommodations are supervised while writing.  Students are only allowed to bring approved materials into the exam rooms and these materials are checked by a Student Accessibility Services staff member before the student commences the test.   Proctors are present to supervise the students who write in a distraction reduced environment where Student Accessibility Services staff are not present.  The computers used by students have the  Internet disabled and are monitored by the staff of Student Accessibility Services.

Q. Can I see the documentation which outlines why a student with a disability should be accommodated?

A.  All documentation that is provided by the student to Student Accessibility Services is strictly confidential and therefore cannot be shared with anyone.  If a student decides on his/her own accord to share information, it is at his/her discretion and the information shared with you should remain confidential.

Q. Why do students with psychiatric disabilities require academic accommodations and what might their accommodations consist of?

A.  Many students with psychiatric disabilities will experience setbacks in their mental health that may be caused by changes in their medication, the side effects of their medication or the fluctuating intensity of their symptoms.   A common accommodation may be alternate scheduling for assignments and/or tests.

Q. What if I have a student request to write their test on a different day or different start time than the rest of the class?

A. Due to the accommodation of additional time, some students may require to begin a test early to avoid their additional time overlapping with a later class.  Student Accessibility Services may have the student write the test early, but will not allow the student to leave the office until the class has begun writing the test.

If the student wishes to write his/her test on a different date and/or different time than the class, he/she must obtain permission from the professor.  The Student Accessibility Officers will contact the professor for verification and offer the professor the choice to provide an alternate version of the test. 

Q.  If a student is using a scribe as a test/exam accommodation, what does the scribe do?

A.  The role of the scribe is to transcribe the oral answers provided by the student to an alternative format.  The scribe does not add to or alter the student’s answers; he/she is simply a medium for the student’s answers to be transcribed into an alternate format.​​​

Nipissing University
100 College Drive, Box 5002, North Bay, ON, Canada  P1B 8L7
Tel: 705.474.3450 | Fax: 705.474.1947 | TTY: 877.688.5507
Brantford Campus
50 Wellington St.
Brantford, ON, Canada N3T 2L6
Tel: 519.752.1524 | Fax: 519.752.8372

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