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Paying for Travel Expenses

​Methods of Payment

The University will reimburse all expenses incurred for University travel as long as the supporting documents are attached to the "Statement of Expenses" form.

The supporting receipts include but are not limited to:
  • Hotel invoice.
  • Car rental invoice.
  • Air ticket and boarding pass.
  • Bus fare ticket.
  • Taxi, limousine service receipt.
  • Parking ticket/receipt.
  • Purchase receipts for all supplies and equipment.
  • Meals receipts up to the Per Diem rate.
  • All other receipts which supports the claim for reimbursement.
Proof of payment must accompany certain receipts before reimbursement. Accepted proofs of payment are credit card copy and debit card copy. If payment is made in cash, the invoice must include a balance of $0.00 amount owing to be accepted. A credit card or debit card copy on its own is not sufficient proof unless attached to the receipt it paid. (i.e. hotel invoice with credit card copy).
 

Eligible Travel Expenses

All expenses incurred by an individual while traveling on University business are eligible travel expenses except the following but not limited to:
  • In room movies.
  • In room bar tab.
  • Dry cleaning (travel less than one full week).
  • Entertainment expenses.
  • Parking or other traffic fines.
  • Speeding or other traffic infractions.
  • Service charges for late payment of University credit card.
  • Personal travel insurance.
Updated:  July 13, 2011

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Nipissing University
100 College Drive, Box 5002
North Bay, ON, Canada
P1B 8L7
Tel: 705.474.3450
TTY: 877.688.5507
Brantford Campus
50 Wellington St.
Brantford, ON, Canada
N3T 2L6
Tel: 519.752.1524
Muskoka Campus
125 Wellington Street
Bracebridge, ON, Canada
P1L 1E2
Tel: 705.645.2921
 

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