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MRP/Thesis/Dissertation Final Submission Process

Once the Examination Committee has approved the revised MRP/Thesis/Dissertation, the student must submit to the School of Graduate Studies:

  1. Two digital copies of the MRP, thesis or dissertation (as outlined below) and,
  2. Supporting documentation for the MRP, thesis or dissertation (as outlined below).

The accepted order within the MRP/Thesis/Dissertation for the final submission is as follows:

  • Title page
  • Certificate of Examination (provided by SGS)
  • Abstract
    • Acknowledgements (where applicable)
    • Table of Contents
    • List of Tables (where applicable)
    • List of Plates (where applicable)
    • List of Figures (where applicable)
    • List of Appendices (where applicable)
  • Chapter 1
  • Chapter 2
  • Chapter 3 (and so forth)

Please do not include documents containing personal contact information or signatures in your digital submission.

Supporting Documentation:

The following supporting documents should be forwarded to the School of Graduate Studies either in hard copy or via email:

  • Title page
  • Author’s Declaration page (signed in the appropriate locations)
  • Abstract
  • Third party software licenses, if required
  • An appendix page with a brief description of the content of the supplemental files
  • Letter of permission to reproduce copyrighted images, video, graphics, animation, data and images of individuals, if such images have been used and reproduced in the thesis
  • Signed Nipissing University Non-Exclusive License form
  • (Thesis or dissertation only) Signed Library and Archives Canada (LAC) Non-Exclusive License form

Requirements for Digital Submissions:

The digitally reproduced copies must be submitted on two usb sticks. The documents on the usb sticks should appear in both:

  • Adobe PDF/A* format and,
  • Microsoft Word (If you work on in Pages on a Mac, please convert your document to MS Word)

The PDF/A file is a format that is specialized for archiving and long term preservation and it differs from a standard PDF by prohibiting features that aren't suited to long term preservation such as font-linking and encryption. In essence it ensures that the document will be readable and reproducible in the future.

The MS Word file will be used by us simply as a backup means to create a PDF/A in the event that the original PDF/A file is corrupt or otherwise unreadable.

* how to save a file as a PDF/A from within Word.

  • File --> Save As --> Save As Type = PDF
  • before leaving this window click on "Options" and ensure that "ISO 19005-1 compliant (PDF/A)" is selected.

Include supplemental files if any (image, video, audio, data sets). Do not use compression or password protection. The burden of the appearance of the document when it is accessed or printed is your responsibility.

Please note that students are NOT required to submit bound copies of their work.



 

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