Faculty of Arts and Science
 
Handbook
 
  
Welcome to the Faculty of Arts and Science
 
This booklet is intended to provide you with a summary of information, as well as an outline of procedures to assist you in delivering your course(s) at Nipissing University.
 
Further information can be found in the University’s Academic Calendar and assistance may be obtained from the staff in the Office of the Faculty of Arts and Science, F207.  (All page references in this document are to the 2016-2017 Nipissing University Academic Calendar.)
 
Electronic mail (e-mail) is the primary communication tool at Nipissing University. Part-time faculty are encouraged to access their e-mail regularly.
 
 
 
Office of the Faculty of Arts and Science
 
Dr. Murat Tuncali Dean of Arts and Science: ext. 4290, muratt@nipissingu.ca
 
Dr. Pavlina Radia Associate Dean of Arts and Science  ext. 4234, pavlinar@nipissingu.ca
 
 
Lesley Contant, Secretary to the Dean of Arts and Science, ext. 4291, lesleyc@nipissingu.ca
 
Lynn Armitage, Secretary to the Associate Dean of Arts and Science, ext. 4266, lynna@nipissingu.ca
 
DEPARTMENT CHAIRS 2016/17
 
CHAIR
DEPARTMENT
Peter Nosko
Biology & Chemistry
Tzvetalin Vassilev
COMA
Gyllian Phillips
English Studies
John Kovacs
Geography
Jamie Murton
History
Toivo Koivukoski
 
Andrew Weeks
Political Science, Philosophy & Economics
Psychology
Amir Erfani
Sociology & Anthropology
Gillian McCann
Religions & Cultures
Wendy Peters
Gender & Equality
Andrew Ackerman
 
FAPA
 
PROGRAM COORDINATORS 2016/17
 
Richard Wenghofer
Classics
Terry Dokis
Native Studies
David Borman
Philosophy
Chris Sarlo
Economics
 

Appointment Information
 
Contract Details
For part-time instructors, laboratory and service course instructors an updated resume is required.  All part-time faculty contracts are sent electronically through webadvisor.  For full-time faculty the Appointment, Promotion and Tenure Guidelines and a copy of the Collective Agreement will be provided, upon acceptance of the academic appointment.  The Collective Agreement for part-time instructors and full-time faculty may be viewed at: www.nipissingu.ca (search: right hand corner:  casbu collective agreement)
 

Right of First Refusal

As per Article 16.7 of the Collective Agreement members will achieve the right of first refusal to teach a course as long as they have taught that course a minimum of three times within seventy-two (72) months and have served at the University thirty-six (36) months from their initial appointment.  The right of first refusal is provided for a specified course at a specified site and via a specified delivery mode.  This right is contingent upon, and its maintenance rests upon, a demonstrated record of continued successful teaching, professionalism, and recent and relevant experience in the area of study.
 
Student Opinion Survey for Faculty Teaching Waiver
Part-time instructors will be asked to sign a student opinion survey waiver, which permits the Dean, the Associate Dean and the department concerned, the opportunity of reviewing the statistical summaries of the course survey.
 

E-mail Accounts

An internal e-mail account will be assigned for all full and part-time faculty who teach courses in the fall/winter session.  Part-time faculty may access their e-mail in the faculty computer lab (A131A) and in the part-time faculty offices (H350).
 
Travel Policy:
In an effort to reduce the deficit, the Budget Committee is continuing its efforts to find ways to reduce expenditures.
Effective September 1, 2016, University related travel by personal vehicle will be paid at the rate of $0.41/km if, when considering factors such as cost, time, distance, etc., the mileage expense is deemed the most economical means of travel. Vehicle rental is generally the preferred method of vehicle travel.
To assist in determining the most economical means of vehicle travel, a Travel Vehicle Rental/Mileage Comparison tool has been developed and is available on Web Advisor under the Financial Information section. This tool is easy to use and will provide the employee and supervisor with a comparison between the cost of driving a personal vehicle and renting a vehicle. In most cases, the most economical means of travel will be to rent a vehicle. 
It is advisable that all travel plans be discussed with your supervisor prior to travelling so that a mutual understanding can be agreed upon with regard to reimbursement for vehicle travel.
We encourage employees to use rental vehicles while on University business as they will be covered by the University’s liability insurance.  In the case of an accident while driving your own vehicle, your personal insurance will be the first respondent followed by the University insurance coverage. 
Winter tires will be added to the calculation from November to April.  The gas price will be updated using the average gas price in Ontario on the date of update.  The update will occur on a bi-weekly basis.
  
Low Enrollment Courses
 
At the discretion of the Dean or the Associate Dean, courses with unusually low enrollment may either be cancelled or taught at a reduced stipend. These options will be discussed with the instructor before the final decision is made.
 
Severe Allergic Reactions to Foods or Chemicals
 
There are a growing number of people who suffer from food and chemical allergies (environmental sensitivities) that can cause moderate to severe allergic reactions. Typical allergic reactions and symptoms can run from recurrent headaches, weakness and dizziness, puffy and irritated eyes, hives and other skin rashes to migraines, laryngitis, sinusitis, asthma and anaphylactic shock. In an effort to make Nipissing University a safe and healthy environment for everyone, we encourage students and staff to identify allergies that you may have that could result in allergic reactions. Such voluntary identification for students can be made to student affairs or their professors. This will enable Nipissing professors to make others aware in their classes of a potential problem of allergic reactions to certain foods or scents/chemicals without identifying anyone in person. A Fact Sheet on Allergies/Sensitivities can be found on the Human Resources Health & Safety webpage.
 
Keys
 
To request an office and mailbox keys please fill out the form at:
 
 
Part-time and sessional faculty must return office and mailbox keys at the end of the term.
 
Office Assignment
 
Full-time faculty will be provided with an office. Part-time instructors will be allocated a shared office space.
 
 
Parking
Please visit our website at the following:
 
 
Photo Identification
 
University photo identification cards are necessary for library use and are available in University Technology Services (A139).
 
Course Delivery and Evaluation
 
Attendance
 
The Academic Calendar states that “Punctual and regular attendance is essential for the successful completion of a course. When absenteeism exceeds 20%, the student may be excluded from writing the final examination.” To exclude a student from writing a final examination instructors must: inform students (at the beginning of a course) of their intent to apply this policy; maintain meticulous attendance records throughout the course and inform the Dean of their decision prior to the date of the final exam. The student should then be informed of the decision.
 
Details regarding Final Examinations, Grades and the Basis of Assessment may be found in their respective sections of the Academic Calendar. Instructors must adhere to these requirements.
 
Class Breaks
 
If a course is offered in a three or more hour block, a 15 minute break should be allowed during each class.
 
Class Cancellations
 
The class cancellation system allows faculty members to manage the cancellation of any meeting of a course section that they are associated with through the WebAdvisor application.
These cancellations will be displayed on the My Nipissing student portal and a notification email will be sent with the cancellation details to the appropriate students.
These cancellations can be completely managed via WebAdvisor including the creation, update and deletion.
  

Creating a Class Cancellation via WebAdvisor

 
To create a cancellation via WebAdvisor simply log into WebAdvisor and from the Faculty menu select the Cancel/Reschedule class option under the Faculty Information menu.
 
You will be presented with a list of those course sections that you are assigned to.
Select the section for witch you wish to submit a cancellation and then the date range for the cancellation. The system will then present you with a list of classes that fall within that date range.
If you enter only the start date the system will assume that the end date is the same as the start date, so effectively the cancellation will only be for one day.
Restriction: You must select a course and a day.
NOTE: To create a cancellation you must have at least one section assigned to you.
 By default, the system will flag all the meetings for the days selected as cancelled. You can use the Unselect All or Select All to turn all the flags on or off.
The Comments field is optional, this field allows you to include some form of message that will be displayed to the viewer and included in the body of the notification email that is sent to students.
If the class is being rescheduled, you can include that information here as well. The reschedule info box is optional. This includes the Rescheduled date, Start Time, Stop Time and Room. If you enter these details they will be displayed on the My Nipissing portal and be included in the notification email sent to students.
You can use the delete flag to delete a cancellation.
Once the Submit button is pressed a notification email will be sent to all affected students and the cancellation will appear on the My Nipissing student portal within 15 minutes.
Note: The cancellation of the type other needs to be approved by the dean.
 
Class Lists
 
Official class lists can be accessed on Web Advisor prior to the beginning of a course. Professors must ensure that all students in attendance are officially registered. If a student does not appear on the class list, direct them to the Registrar’s Office immediately. Students who do not have the prerequisite(s) for the course may have an asterisk (*) before their names. Please discuss this situation with these students and refer to the section on prerequisite exemptions in this Handbook.
 
Student Opinion Surveys
 
Senate regulations require that student opinion surveys be administered for every course and lab/seminar offered at Nipissing University, on or before the last day of classes. (You will find student opinion surveys in your mailbox prior to the date of the final lecture or lab.)  The instructor must leave the room during the administration of the student opinion surveys and a student must be assigned to distribute and collect the forms. The class should be allowed at least 20 minutes of privacy to complete the forms, after which the assigned student will collect and place them in the envelopes provided. The envelopes must be sealed immediately and delivered to Lynn Armitage Office of the Faculty of Arts and Science in F207.
 
Once the survey results are summarized in the Office of the Faculty of Arts and Science, the surveys along with the statistical summaries will be given (or mailed) to the instructors.  The Dean and Associate Dean will also receive the statistical summaries.  The full-time members of the relevant department(s) may also have access for those courses taught by part-time instructors.  The comment sheets will be provided only to the instructor.
 
Course Outlines
 
Instructors are required to provide an electronic copy of their course outlines to finalgrd@nipissingu.ca and to their classes.  For spring and summer courses, instructors must also provide a course outline well in advance of the start date of the course.  The outline should include the scope of the course, the textbook(s) and a course grading scheme.  Course outlines created by other instructors are considered intellectual property and therefore should be used for consultative purposes only.
 
Final Examinations
This Policy deals with the scheduling, invigilation responsibilities, student behaviour, and other aspects of the examination process for all Nipissing University final examinations. For purposes of this policy, “final examination” is defined as a comprehensive form of testing for the purpose of assessing a student’s level of proficiency in some combination of the following domains: knowledge, comprehension, application, analysis, synthesis, and evaluation.
This policy rests to a considerable extent on three principles.
  1. The exam process is inherently stressful for students. The process should be managed in such a way as to maximize a student’s ability to focus on preparing for and writing their final exam(s) and to minimize extraneous sources of confusion and uncertainty.
  2. The environment in which examinations are conducted should be one in which students are able to concentrate, reflect, and generally demonstrate what they have learned, with a minimum of disruption and distraction.
  3. The integrity of the examination process (and that which flows from it) depends upon the willingness of everyone involved to respect some basic rules of conduct and to accept certain responsibilities, and to do so in a consistent manner.

      I.  General Principles

a)      Course instructors will decide whether or not there will be a final examination for their course.
b)      Except in the case of deferred examinations, no final examination of any kind may be given outside of the official examination period.
c)       No test with a value exceeding 10% of the final grade may be given during the last week of classes in a session. Note: This regulation does not apply to Graduate courses, or to courses offered in condensed formats.
d)      When absenteeism exceeds 20%, the student may be excluded from writing the final examination.

   II.            Scheduling of Final Examinations

a)      The Office of the Registrar schedules all final examinations.
b)      Final examinations are normally scheduled from Monday through Saturday between 9:00 a.m. and 9:00 p.m. In the case of Spring/Summer courses or courses offered in other compressed scheduling formats where scheduling a formal examination period may not be possible or necessary, an extra meeting for the class may be scheduled and the exam will take place at that time.
c)       All final examinations will be three hours in length.
d)      No student shall be required to write two (2) or more Nipissing University final exams at the same time or more than three (3) Nipissing University final exams within any two consecutive days.
e)      No student shall be required to write a final exam in the last period of one day and in the first period of the next day.
f)        In the event that the University is closed during examinations, the examinations will be scheduled on the next available day, including Sunday, on which examinations have not been scheduled.
g)      Students with conflicts arising from religious observances that coincide with the scheduling of final exams are to follow the procedure outlined in the Senate Policy on Religious Accommodation for Students.

III.            Deferred Examinations

Students who are unable to write final examinations because of illness or other circumstances beyond their control, or whose performance on the examination has been impaired by such circumstances, may, on application, be granted permission to write a deferred final examination. Such application must:
  1. be made in writing to the Office of the Registrar through WebAdvisor; and
  2. be submitted after the commencement, and within one week, of the scheduled examination date; and
  3. be supported, in the case of illness, by a medical certificate† or by appropriate supporting documentation‡ in other cases.
There is a fee for a deferred examination.  The deferred examination fee is published in the Charges and Fees section of the Academic Calendar.  The deferred exam fee will be assessed upon approval of the deferred examination and is due no later than five (5) days prior to the deferred examination date.  Failure to pay this fee may result in cancellation of the deferred examination.
The decision on deferred examinations is final and may not be appealed to the Student Appeals Committee.
Please be advised that travel arrangements or misreading the examination schedule are not valid reasons for requesting a deferred examination.
†  Medical certificates must be signed and dated by a health practitioner on the day of the final examination except in cases of serious illness (e.g,. mononucleosis or pneumonia) or surgery where the recovery time extends beyond the date of the examination.  Students can have their health practitioner complete the Nipissing University Student Health Certificate or provide an alternative medical certificate so long as the following information is provided: patient name, the date(s) and time(s) of an examination, the date(s) of illness, the expected time of convalescence, health practitioner signature and business stamp, and a statement that clearly states an inability to write an exam on the specified examination date.
‡ Supporting documentation consists of official documents or letters that support the explanation for your request.  Failure to provide suitable documentation will result in the request being delayed or denied.
For further information regarding the Deferred Final Examination process, please review the Deferred Final Examination Frequently Asked Questions.

IV.            Examination Supervision

a)      Course instructors are expected to supervise their own exams. Part-time instructors who are not available at the scheduled time may request, through the Office of the Registrar, that an exam invigilator be assigned to supervise their exam.
b)      Instructors of classes with enrollment in excess of fifty (50) students and whose exams have been scheduled in a classroom may request invigilation assistance through the Office of the Registrar.
c)       The Office of the Registrar shall designate a ‘Chief Exam Proctor’ for all exams scheduled in the designated examination room. The Chief Exam Proctor shall:
  • make all routine announcements to students
  • keep the official time
  • enforce this policy
d)      The Office of the Registrar shall hire additional proctors to assist with supervision of exams in the designated examination room.
e)      Students will not be permitted to enter the exam room thirty (30) minutes after the commencement of the exam.
f)        No exams may be submitted within the first hour. All students must remain in the exam room for a minimum of one hour. No students may leave within the final fifteen (15) minutes.
g)      Students must present a student ID card or other government-issued photo ID in order to write a final exam.
h)      Students are prohibited from using electronic devices or any communication tool that has not been approved beforehand. Any such device or tool must be shut off, stored and out of reach.
i)        Food is not permitted in the examination room (except for medical reasons). Water is the only beverage permitted, but only in sealable, transparent containers without labels.

   V.            Final Grades

a)      Final grades must be submitted into the student information system within seven (7) days of the date a final exam was written for on campus courses, and within fourteen (14) days of the date a final exam was written for alternative delivery courses. For courses where no final exam was scheduled, final grades must be submitted within seven (7) days of the last day of classes in the term.  
b)      The Dean of each faculty will review all of the grades submitted for courses in their faculty before grades are published.

VI.            Marked Examination Papers

a)      All Marked Final exam papers must be submitted to the Office of the Registrar within two (2) business days of the submission of final grades.
b)      Final exam papers will be stored by the Office of the Registrar for a minimum of two (2) months and then shredded.
c)       Students may request to review their marked exam papers once their final grade has been posted. As per the Policy on Appeals Procedures for Matters other than Academic Dishonesty, students have thirty (30) days to appeal a final grade.

VII.            Review of Examination Papers

a)      Students who would like to review their final examination paper(s) must do so by request to the Office of the Registrar.  
b)      The deadline to request a review of examination papers is as follows:
Exam Session
Deadline to Request Exam Review
FA courses
February 15th
WI and FW courses
June 1st
SP, SU and SS courses
September 15th
c)       For courses offered at the main campus, students will review their exams in the Office of the Registrar.  Examinations for alternative delivery courses and courses offered at a satellite campus can be reviewed online or in the Office of the Registrar.
d)      Students who would like to review their exam paper in the presence of the instructor may request to do so by making a formal request through the Dean’s office.  The instructor shall review the examination paper in the presence of the student.  Such reviews normally require one (1) week advance notification.  In the event that the professor is not available, the Dean will make alternative arrangements.
 

VIII.            Final Examination Responsibilities

The Office of the Registrar will:
a)      publish final examination details in a timely fashion and manner in which all stakeholders can access details about locations, dates, and times.
b)      create as balanced a schedule as possible, one in which exams are scheduled as fairly as possible for each student across the available time frame.
c)       ensure that students are not scheduled in conflict as outlined in II. d) and II. e) above.
d)      allow for feedback from faculty before finalizing the exam schedule.
e)      as much as possible, provide space that ensures respect for the academic integrity of the exam by avoiding overcrowding and that no construction or disruptive routine maintenance takes place in the vicinity of examination rooms during the examination period.
f)        coordinate and manage the overall exam process, including:
  • taking all practical measures to prevent the disruption of examinations.
  • ensuring that a staff member is available to respond to emergencies at all times during which exams are being held.
  • hiring and training exam invigilators to help with exam supervision and enforcement of policies and procedures.
g)      when examinations are scheduled in the designated examination room, the Office of the Registrar staff will bring the exams to that location.
Course Instructors will:
a)      notify the Office of the Registrar of their intent to hold a final exam in their class(es) no later than the last day to register for classes in a given session.
b)      submit two (2) versions of their final exam – one for use as part of the regular exam process and one for use during exams that have been deferred as part of approved Deferred Exams or Student Accessibility Services accommodations.  In cases where a second exam has not been submitted, the same exam will be used for all deferred exams.
c)       submit exam information to FASS within the deadlines specified.
d)      supervise their exams in accordance with Section IV. Where it is not possible for an instructor to attend a final exam, they are responsible for designating a replacement satisfactory to their Chair/Director/Dean.
e)      when examinations are not scheduled in the designated examination room, ensure that exams and any booklets be picked up from the Office of the Registrar on the day of the exam.
f)        submit final grades on time in accordance with Section V.
g)      return marked exam papers in accordance with Section VI.
Students will:
a)      note the dates published each spring for the formal exam periods of the following year and make every effort to be available during that time frame.
b)      be familiar with policies pertaining to, and apply for, accommodations with Student Accessibility Services, and/or Religious Observances as necessary.
c)       arrive at the correct times and locations for all scheduled exams. It is to be understood that misreading the exam schedule will not be accepted as a reason for a deferred exam.
d)      verify what materials (e.g. calculators, textbooks, etc.) are permissible for their exams and bring into the examination location only those aids/resources that have been specified by the course instructor.
e)      refrain from any form of communication with other students upon commencement of the examination (unless communication skills are being evaluated).
f)        refrain from bringing cellular phones, personal audio equipment, and other electronic devices into the exam room unless specifically permitted by the course instructor
g)      refrain from bringing food into the exam room, unless it is medically necessary, in which case, consumption must be done in a non-disruptive manner.
h)      abide by the Student Policies Governing Exams and not cheat.
 

IX.            Emergency Procedures

Examination Cancellation Contingency Plan:
a)      The Registrar, or designate, will decide in consultation with the Deans, or designate, whether to proceed with or to postpone examinations in the event of extreme weather conditions or any other general emergency (e.g., Lockdown) which occur when final examinations are in session. Notification of the postponement of an exam(s) will be posted on the Nipissing University Portal as early as possible and the local media will be contacted.
b)      If students have seen the examination, the examination should be cancelled and rescheduled. However, any examinations submitted prior to the cancellation will normally be graded.
c)       If the examination has not been started but the delay lasts longer than one (1) hour, it is recommended that the examination be cancelled.
d)      In anticipation of the need for such action, each examination schedule will be re-staged, if at all possible, prior to the end of the current examination period; in particular, the most likely time is the next Sunday at 1:00 p.m. Students will be notified of the exact date and location through their Nipissing student email account.
In the case that the Fire Alarm Sounds:
a)      If the alarm is intermittent, then it is not necessary to leave the building and additional time will be added to account for the disruption.
b)      If the alarm is continuous, then Proctors will announce that: “Students must turn over their papers and leave all exam materials on their desk. They are to take any personal belongings from their desk but are not to attempt to get personal belongings from the front of the room and to exit the building immediately. If re-entry to the building is permitted within thirty (30) minutes, then each exam supervisor will decide, on a course-by-course basis, whether or not to continue their exam. After thirty (30) minutes, students may leave and should check the Nipissing University portal for announcements regarding their exam(s)”.
c)       Proctors will ensure that everyone exits the building.
  1. Proctors and students will wait at the entrances for instructions.
  2. The Registrar, or designate, will go to the location of the fire alarm annunciator panel to wait for confirmation from the Police and/or Fire Department that the alarm was false and the building may be re-entered or that the alarm is genuine.
  3. If the alarm was false and re-entry is permitted within thirty (30) minutes, the proctors will either:
a)      tell students to enter the building and exam room(s) to continue the exam; or
b)      collect the examinations and then permit students into the exam rooms to collect their belongings.
  1. Those proctoring the exams will inform the Registrar, or designate, whether the exam is to be re-scheduled or, if 50% or more of the exam time has elapsed, they may elect to prorate the exam rather than schedule a new exam time.
In the case of a Power Outage:
a)      Students must turn over their exam papers and remain in their seats.
b)      Students will be asked to remain silent.
c)       The Registrar, or designate, will contact Security to find out an estimated time for the duration of the power outage. At that time, it will be determined whether or not the exam will continue. If 50% or more of the exam time has elapsed, they may elect to prorate the exam rather than schedule a new exam time.

   X.            Student Policies Governing Final Exams

a)      No student shall be allowed in the examination room during the course of examination except the candidates concerned.
b)      Students must place their student ID cards, or another piece of government-issued photo identification, on the desk, or be able to establish their identities in a manner satisfactory to the proctor and sign the attendance sheet when presented to them.
c)       Students will not be permitted to enter the exam room thirty (30) minutes after the commencement of the exam.
d)      There shall be no extension of time for candidates who are allowed to sit the examination after arriving late.
e)      No exams may be submitted within the first hour. All students must remain in the exam room for a minimum of one hour. No students may leave within the final fifteen (15) minutes.
f)        Each student must submit all required exam materials before leaving the exam room.
g)      If a student becomes ill or receives word of a domestic emergency during an examination, the student must hand in all exam materials at once to a proctor and request the exam paper be cancelled. In the case of illness, the students must arrange immediately for a medical examination so that a medical certificate is available to support any request for a deferred examination. The candidate may then apply for a deferred examination in accordance with the published deferred final examination policy.
h)      If a student fails to appear for a scheduled examination, the candidate may apply for a deferred examination in accordance with the deferred final examination procedures.
i)        All inquiries and requests must be addressed to proctors only and candidates must not leave their seats except when granted permission by the proctor.
j)        Candidates must not:
  1. impersonate another student;
  2. speak to other candidates or communicate with them under any circumstances whatsoever;
  3. leave answer papers exposed to view.
k)      The published policy for Academic Dishonesty will apply to anyone found cheating.
l)        No materials or electronic devices shall be brought to the desk or used at an examination except those authorized by the proctor. Unauthorized materials include, but are not limited to: books, class notes, or aid sheets. Unauthorized electronic devices include, but are not limited to: cellular telephones, laptop computers, programmable calculators, palm pilots or pagers. All electronic devices must be turned off and kept out of view.
m)    Students shall remove headwear while writing the exam unless required by religious observance.
n)      Students shall refrain from bringing food into the exam room, unless it is medically necessary, in which case, consumption must be done in a non-disruptive manner.  Water is the only beverage permitted, but only in sealable, transparent containers without labels.
o)  Students may take a water or washroom break during the exam however no additional time will be provided. Only one person may leave the examination room at a time and must be escorted by a proctor.
p)      In consideration of those who have allergies, students and proctors shall refrain from wearing fragrances.
q)      There are no personal belongings allowed on the desks except those directly required for the exam.
r)       Students are discouraged from bringing personal belongings into the exam room. Small belongings may be placed under the seats, but exam supervisors may request that all personal belongings be left along the edges of the room. In either case, the University will assume no responsibility for lost articles.
s)       Any student leaving the examination shall do so with the least distraction to the students still working. Students shall not congregate outside the examination room.
 
Final Grades
 
http://www.nipissingu.ca/departments/technology-services/Documents/Gradebook/GradeBook_Manual.pdf
 
All final grades must be submitted on WebAdvisor via Grade Book.  If a faculty member has forgotten their user name or password they should contact the UTS Helpdesk (ext. 4342) for assistance.
 
If a student’s name does not appear on the class list the student is not officially registered in the course.  The student should contact the Office of the Registrar immediately.
 
For each course, faculty will enter their final grades into the Student Information System (SIS) within five calendar days of the exam or if there is no final exam, within five days of the end of the term.  Once the Dean’ has approved the marks submission, grades will be available for viewing on the SIS.
 
There are four options for the marks submitted:
 
1)               a numeric grade from 1 to 100 (no decimals)
 
2)               “INC” if you have granted an incomplete (an “Incomplete Grade Form” must be submitted to the Dean, this form can be found on our Website.)
3)               “SAT” or “U”  for practical courses (e.g. clinical nursing)
 
 
4)               “Z” if the student has a grade of “0” (WebAdvisor will not accept a grade of “0” however a “0” will be recorded on transcripts.)
 
Final exam papers must be turned into the Registrar’s Office.  These are kept on file until the deadline for student appeals has passed.
 
Senate policy requires that final grades be submitted to the Office of the Faculty of Arts and Science for approval by the Dean, within five calendar days of the final examination.  Any extension of this deadline requires approval in advance by the Dean.  The Dean's approval indicates that the marks submission is consistent with existing practices and policies of the Faculty.   In order for students to meet graduation deadlines (June Convocation) grades for individualized study courses must be submitted on grade book by the end of April at the latest.
 
Numeric grades are required when submitting final marks as follows:
               Exceptional Performance                                  80 -100%
               Good Performance                                             70 -79%
               Satisfactory Performance                                  60 -69%
               Minimally Competent Performance                50 -59%
               Failure                                                                    0-49%
 
80-100% indicates EXCEPTIONAL PERFORMANCE: comprehensive in-depth knowledge of the principles and materials treated in the course, fluency in communicating that knowledge and independence in applying material and principles.
 
70-79% indicates GOOD PERFORMANCE: thorough understanding of the breadth of materials and principles treated in the course and ability to apply and communicate that understanding effectively.
 
60-69% indicates SATISFACTORY PERFORMANCE:  basic understanding of the breadth of principles and material treated in the course and an ability to apply and communicate that understanding competently.
 
50-59% indicates MINIMALLY COMPETENT PERFORMANCE: adequate understanding of most principles and materials treated in the course, but with significant weakness in some areas and in the ability to apply and communicate that understanding.
 
0- 49% indicates FAILURE: inadequate or fragmentary knowledge of the principles and materials treated in the course or a failure to complete the work required in the course.
 
Incomplete Grades
In exceptional circumstances, a student may request consideration for an Incomplete grade (I). Such request must be submitted, through the Instructor to the Dean, together with the reasons for the request.
Any student assigned an Incomplete grade must normally complete all course requirements within 30 days after the end of the examination period or the last day of the course if there is no final examination for that course. If after that period the course is not completed, a grade of zero will be assigned to those components not completed.

Release of Final Grades

Final Grades will be withheld from any student who has an outstanding account at the University or Library and such students will forfeit their right to appeal grades.
 
Instructor Availability
 
All faculty members (full-time and part-time) are expected to make themselves available to students outside class hours for a minimum of three hours per week.  Regular office hours should be posted for this purpose and also provided to the Department Chair.
 
Mid-term Tests
 
Mid-term tests are determined solely by the instructor; however they should be no longer than two hours and are to be held during regular class time. A student’s request for an alternative time for a mid-term test, because of illness or other circumstances will be approved at the discretion of the instructor.  It is the responsibility of the instructor to make the alternate arrangements and supervise the test.  Regular classroom test accommodations for students with disabilities follow the same procedures as outlined in the Final Examinations section of this handbook with the exception that the professor is responsible for providing a copy of the test to Student Accessibility Services (B230) in advance, or at the time, of the test sitting.
 
Prerequisite Exemptions
 
A student who would like to enrol in a course without the stated prerequisite must obtain approval from the instructor. Once approval is granted, the instructor must inform the Registrar’s Office so the student may register. Should the student appear on the class list without the stated prerequisite, the student will be allowed to stay in the course at the discretion of the instructor. In some cases, students may have transfer credits from another university or college, or may have experience that could be considered in lieu of the stated prerequisite. On occasion when the instructor of the course is not readily available to approve a prerequisite exemption, approval may be granted in consultation with the department chair and the Office of the Faculty of Arts and Science.
 
Registration
 
Upper year students at Nipissing University normally advance register through an on-line process of course selection for Fall/Winter in the winter term of the previous academic year. Registrations for Spring/Summer normally begin in mid-March. First year students register in July during our New Student Orientation. Students register on WebAdvisor.  Students seeking prerequisite exemptions will do so at this time.
 
Students register on a first-come, first-served basis to the maximum enrolment established for a course.  When courses reach the maximum enrolment, students may add their names to a waiting list. As places become available in courses, students are contacted by the Registrar’s Office in the order in which they appear on the waiting list. For details on the Waiting List Policy, please refer to that section of the Academic Calendar.
 
Study Week
 
Nipissing University provides a study week in October and February for students in the Faculty of Arts and Science (except for those students in the Environmental Biology and Technology major). The University is open during study week, but there are no classes. Please refer to the “Academic Year” section of the Academic Calendar for the exact dates for the study weeks. (This section of the Calendar will also list all statutory holidays.)
 
Textbooks
 
Please contact the Campus Shop.
 
Computer and Gmail Usage:
 
Please note that the University provides your work computer, internet access and gmail service.  The items indicated are therefore intended for University business use and as such are considered University property; accordingly, your computer internet and email use is not private and is subject to FIPPA regulations.
 
Please note however that research and teaching materials are excluded under FIPPA regulations.
 
Instructional Support
 
Faculty and Administrative Support Services (FASS) and Print Plus
 
The Faculty and Administrative Support Services Department (FASS) offers faculty and administrative staff a wide variety of support services including:  word processing, web support, multiple choice and evaluation scanning, OCR scanning, final exam processing, master CD creation, miscellaneous creations (brochures, posters, graphics, business cards, notepads, etc.) and copyright approval.  Faculty and staff have the added convenience of being able to have their work directly routed from FASS to Print Plus, a division of FASS, thereby taking advantage of the many additional services offered. 
 
Print Plus is a full service in-house document production centre, serving the entire University community.  Services include full colour and black and white printing/duplicating, binding (cerlox, spiral, tape), booklet making, CD duplication, scanning and cleaning, padding, folding and collating, cutting and trimming, shredding, and coursepack creation.  All internal charges for products/services are based on a cost-recovery pricing strategy.  Print Plus also maintains the many photocopiers located throughout the University.  Faculty members will be allocated a photocopy account number and amount and may do low volume copying at the following locations A209, A308, F203, H140, and H348.
 
Complete details on services provided by FASS (F208) and Print Plus (F103) and the hours of operation may be obtained from the department. The highly skilled staff are available to provide advice and guidance.
 
 
 
 
Library
 
Budget:
The Library Committee allots funds for the purchase of scholarly material.  Both full-time and part-time faculty may order books from these funds. Instructors should contact the department chair for budget specifics. Unexpended funds may be pooled for special purchases.
 
Hours:
Library hours vary with the academic sessions. Please check with the library staff regarding times. All full-time and part-time faculty must secure a photo identification card from University Technology Services, A139, in order to borrow books from the Library.
 
Reserves:
The Library will place books on reserve at the request of faculty members. Faculty should consult the library staff for details. If a substantial amount of material is to be placed on reserve, please consider packaging the material and having it sold in the Campus Shop. Packaging may be provided through the FASS Office.
 
Room Bookings
 
We now have an online form for booking rooms and space on campus. You can find the form at:
 
http://www.nipissingu.ca/administration/bookingspace.asp
 
All internal requests for classrooms, meeting rooms, and general areas bookings should be made through this form. Once the form is completed and submitted you will receive an automatic reply stating " Thank you for filling out the Booking Space/Classrooms on Campus form.  You will receive confirmation of your booking request once it is completed. Below is the information you submitted:" along with a description of your request.
 
Once your booking has been approved you will receive and email (classroom requests) confirming your booking details.
 
Stationary Supplies
 
Faculty may obtain classroom and office supplies through the Stores area located in Shipping and Receiving, F101.  These supplies may include: chalk, files, folders, overheads, pens, etc.  These supplies will be billed to the faculty supplies cost centre.  The cost centre number may be obtained in the Office of the Faculty of Arts and Science or from your department Chair.
 
Technology Services
 
University Technology Services (A139) provides computing and AV equipment support services for faculty, staff and students. Please contact Heather Hersemeyer, Manager of Technology Helpdesk, ext. 4505, for your computing and audio-visual needs.
 
Academic Structure, Policies and Procedures
 
Academic Services - Advising
 
Students in the Faculty of Arts and Science may be referred to an Academic Advisor for advice on any academic matter including: course selection, program planning, degree requirements, academic policies or procedures, academic appeals and petitions, letters of permission, and second degrees. Students should also be referred to an Academic Advisor if they are in academic difficulty.  Academic Advisors regularly consult with faculty on academic matters concerning students.  This may include assessment of transfer credits or issuance of letters of permission.
 
 
Academic Dishonesty Policy
The University takes a most serious view of such offences against academic honesty as plagiarism, cheating, and impersonation. Penalties for dealing with such offences will be strictly enforced.
 
Plagiarism
Essentially, plagiarism involves submitting or presenting work in a course as if it were the student’s own work done expressly for that particular course when, in fact, it is not. Plagiarism should be noted and reported to the Dean. Students should be informed of the University’s definition and policy on plagiarism at the beginning of each course.
Most commonly plagiarism exists when:
the work submitted or presented was done, in whole or in part, by an individual other than the one submitting or presenting the work;
parts of the work (e.g. phrases, ideas through paraphrase or sentences) are taken from another source without reference to the original author;
the whole work (e.g. an essay) is copied from another source; and/or
a student submits or presents a work in one course which has also been submitted or presented in another course (although it may be completely original with that student) without the knowledge or prior agreement of the instructors involved.
Cheating
Cheating at tests or examinations includes, but is not limited to, dishonest or attempted dishonest conduct such as speaking to other candidates or communicating with them under any circumstances whatsoever; bringing into the examination room any textbook, notebook, or memoranda not authorized by the examiner, or leaving answer papers exposed to view.
Penalties
A student guilty of academic dishonesty may be subject to the imposition of one or more penalties, of which those listed below shall be exemplary:
assignment of a grade of zero in the assignment, test, or exam;
assignment of a grade of zero in the course in which the offence is committed;
suspension from attendance in all courses in which the student is registered at the time the offence was committed, and loss of credit for any course or courses which have not been completed or in which no grade or final evaluation has been registered at the time the offence was committed;
suspension from the Faculty;
expulsion from the Faculty;
suspension from the University;
 
The University takes a most serious view of offences against academic dishonesty such as plagiarism, cheating, and impersonation. Penalties for dealing with such offences will be strictly enforced. For full details on the policy concerning academic dishonesty please refer to the Policy Section of the Academic Calendar.  Students should be informed of this policy when the assessment of grades is discussed with the class. Any clarification surrounding the issue of plagiarism may also be discussed at this time.
 
Department Meetings
 
The Department Chairs will schedule meetings to discuss issues relevant to the department. Part-time faculty are welcome to participate and should make their interest known to the Department Chair so that they may be informed of the meeting time and agenda. The following are the departments at Nipissing University and their respective Chairs:
 

Department Chairs:

DEPARTMENT CHAIRS 2016/17
 
CHAIR
DEPARTMENT
Peter Nosko
Biology & Chemistry
Tzvetalin Vassilev
COMA
Gyllian Phillips
English Studies
John Kovacs
Geography
Jamie Murton
History
Toivo Koivukoski
 
Andrew Weeks
Political Science, Philosophy & Economics
Psychology
Amir Erfani
Sociology & Anthropology
Gillian McCann
Religions & Cultures
Wendy Peters
Gender & Equality
Andrew Ackerman
 
FAPA
 
PROGRAM COORDINATORS 2016/17
 
Richard Wenghofer
Classics
Terry Dokis
Native Studies
David Borman
Philosophy
Chris Sarlo
Economics
 
 
Grade Appeals
 
A student who questions a grade on a mid-term test, term assignment, or final examination is first directed to discuss the matter with the instructor. If the matter cannot be resolved in this manner, the student may formally appeal the final grade after the course is completed. For full details on the Grade Appeals process, please refer to the Policy Section of the Academic Calendar under the Guidelines for the Operation of the Student Academic Standing, Appeals and Petitions Committee.
 

Grading Standards & Practices Policies

 
SUMMARY OF RECOMMENDATIONS
 

1.      Informing Students about Grading Practices

Each Arts and Science course instructor shall include, as part of his or her discussion with the class about course grading: (i) an outline of Nipissing’s grading standards (that is, what grades of “A,” “B,” “C,” and “D” signify, according to the Nipissing University Academic Calendar).

 

2.      “Mastery” Courses

(a)    The delivery of courses which are effectively graded entirely according to a “mastery” approach should be discouraged in Arts and Science, since university-level courses generally include significant theoretical content.  (Note: at the discretion of the instructor, individual components/items within courses—to a maximum of, say, 30% of the final grade—can continue to be evaluated via mastery.)
 
(b)   Notwithstanding (a), all Arts and Science courses which are effectively graded entirely according to a “mastery” approach shall be identified by the Dean’s Office, and furthermore, shall require Senate recognition and approval as such.
 
(c)    Once approved by Senate each mastery course in Arts and Science shall be graded according to a simple pass/fail system, and shall not be counted when academic averages are computed for purposes of making academic promotion/status decisions (good academic standing, academic probation, or required withdrawal) and/or awarding scholarships or other academic prizes that are essentially based on academic average.
 
3.   Assigning Minimum Weight for Invigilated Items

 

(a)     For first- and second-year level Arts and Science courses, at least 50% of the final grade shall be based upon invigilated items (final exams, in-class tests, in-class presentations, participation, etc.); any exemptions from this regulation shall require the approval of the Dean of Arts and Science.
(b)     For third- and fourth-year level Arts and Science courses, the 50% minimum in (a) shall be considered a discretionary guideline, but not a requirement.

 

4.   Courses with Multiple Sections

 

(a)     All sections of multiple-section Arts and Science courses taught simultaneously at any location shall employ the same grading scheme (that is, the same weights shall be assigned in each section for final exams, tests, essays, assignments, labs, participation, etc.), and this grading scheme shall be agreed upon in advance by the various instructors.

(b)     Final examinations in any such multiple-section Arts and Science course shall include an agreed-upon common section, which comprises at least 40% of the final exam mark.

(c)     Instructors seeking exemptions from (a) or (b) shall be required to obtain the approval of the Dean of Arts and Science. 

 

5.   Grades for Courses with Multiple Markers

In the case of Arts and Science courses in which the same items are graded by multiple markers, all markers shall be required to share periodically with one another summarized (non-identifying) grades, and they shall further be required to discuss (via e-mail or at meetings called for this purpose) such grades in order that consistency of grading across all markers be achieved to the greatest extent possible.
 
6.   Intervention/Action on Final Grades by the Dean
Where the Dean of Arts and Science feels that an individual instructor or an entire discipline/department has failed—to a significant degree—to meet the “Final Grade Distribution Guidelines” outlined in 5, above, the instructor(s), in consultation with the Dean, shall be reminded that Nipissing’s grading standards should be adhered to and/or that grading practices should be adjusted in the future.
 
Individualized Study Courses
 
In order for students to register for individualized study courses, a list of approved students must be provided along with the course(s) they are approved for, the term (eg., SS, FA, WI, F/W) and the supervisor.  This list should reflect those students approved for spring/summer 2017 and fall/winter 2017/18 and we ask that we get only one list from the Chair of each department.  These lists should be sent to the Deans’ office to the attention of Lynn Armitage.
 
The policy on individualized study courses indicates students should have their requests in to you by February 15 and that you should inform them of your decisions by March 1.  Registration is expected to begin in late March and in order to ensure that students can register for all of their courses it is important that you provide this information to be processed before registration begins.
 
In circumstances where this is absolutely not possible, in majors for which an individualized study course is NOT mandatory, students should be told to register for their maximum load without these courses for which they require approval.  Once they receive approval, they can go back to the registration system and make the necessary additions/changes to their registrations. 
 
In those honours majors for which an individualized study course IS mandatory (BIOL, COSC, ENBT, GEND, MATH, PSYC) students should register for all other courses and then add the individualized study courses later, once your approvals are received and processed.
 
Please review the students’ academic records and our individualized study policy of the current academic calendar to ensure that students qualify for these courses by meeting the stated prerequisites and degree requirements.  The Academic Advisors can provide you with any student information you require, or the student(s) can provide you with their academic record.
 
 
Waiting Lists
 
The complete Waiting List Policy appears in the Policy Section of the Academic Calendar.  It is important to note that positions becoming available will be offered to students by the Registrar’s Office, in the order in which they appear on the waiting list. Instructors may not approve exceptions to this policy (although they may consult with the Deans regarding the maximum enrolment for their course) and are to discourage students from attending classes in the hope that they will be permitted to register later. Any student seeking an exception must petition the Dean in writing giving reasons why they should be given special consideration.